Import content from Excel

Prepare the workbook

Add synthetic data on the Synthetic-Data Folders and Synthetic-Data Files sheets, and attach the files themselves when you upload. Use each file's exact name as its relative path.

• Each upload can have up to 4,500 rows in total, counting content rows and synthetic-data rows. Split a larger batch into separate uploads.
• A workbook can be at most 4 MB. If you attach synthetic-data files, the workbook and the files together can be at most 4 MB.
• The template has a Rewards & Badges sheet for reference only. It is not imported, so add rewards and badges one at a time.
• A row whose title already exists is skipped as a duplicate.
• Use prebuilt in the Source column for material you wrote yourself. Adapted or generated content needs audited source or generation evidence, and a Source label alone is not accepted.
• Use Challenge Data Map to connect a challenge to the synthetic-data folder and file rows in the same workbook. Use valid challenge and folder/file identifiers; a bad map is rejected with a row-level reason.
• A linked Microlearning is optional for a challenge. When supplied, it must identify a Microlearning rather than a Training.
• Claude Code is an accepted prompt target. Anthropic partner training links on the trusted Skilljar host can be recognized; the normal source, review, and publication checks still apply.

1. Open Data and choose the Content import tab.
2. Choose Download blank template.
3. Read the Start Here sheet, then fill in the sheets you need: Challenges, Quests, Microlearnings, Trainings (resources), and Prompt Library.
4. Pick roles, tools, and skills from the Roles & Tags sheet, and separate several values with semicolons.
5. Leave the example rows alone. They are always skipped.

Upload and check

Content import checks your file before it saves anything.

• Ready to create and Ready to update: the row passed the check.
• Staged for review: the row is saved and waiting for a reviewer. Learners cannot see it yet.
• Published: the row is live for your organization.
• Duplicate skipped: a row with the same title already exists.
• Rejected: the row is left out. The result names the sheet, row, and cell, says what is wrong, and says how to fix it.

1. Under Content import, choose Upload Excel and pick your .xlsx file. To add synthetic-data files, pick them under Synthetic-data attachments.
2. Wait while Stride checks the format and the cells. Nothing is saved yet.
3. Read the summary of rows checked, rows that need correction, rows staged, and rows published. Open each sheet to see every row's result and the reason.
4. Fix rejected rows in your workbook and upload it again.
5. When the valid rows look right, choose Import valid content.

Who reviews an upload

What happens after you import depends on who uploaded the file and what it contains.

Review staged content in the Import review queue on Content > Overview, or under Advanced content review on the Content import tab. Request changes and Reject batch need review notes, and each row has its own approval checklist.

• If you are an active Client Admin, new content you wrote yourself can be published when you confirm the import. No second Client Admin is needed, and the publication is recorded.
• Creator uploads, edits of approved content (your own included), edits of content someone else wrote, and adapted or generated content are staged. A different Client Admin reviews the staged content before anything goes live.
• Platform Superusers need no second person for their own uploads.
• Existing approved content stays live until its replacement is approved.
• Approve trainings and micro-learnings before the quests and challenges that use them.

Upload history and recovery

Upload history on the Content import tab records each file you upload and its counts: checked, rejected at upload, skipped, awaiting review, published, and rejected in review.

• Publish upload: publishes the content you wrote yourself in a file that is waiting, when you are allowed to confirm it. This is open to an active Client Admin for files they uploaded, and to Platform Superusers for their own uploads.
• Withdraw pending upload: cancels the file's pending content and frees its titles. The upload log stays.
• Archive uploaded content: hides exactly the versions that upload published. Content with newer edits, learner activity, or dependencies outside the upload is protected, and archiving does not restore earlier versions.
• Governed workbook audit lists workbooks that carry source or generation evidence. Choose Open content review to decide them in Advanced content review.